Tender opportunity: database support

Last changed: Tuesday 24 July, 2018
Database schema diagram

Introduction to Carers’ Resource

Carers’ Resource exists to support unpaid carers. We provide informationadvice and support to carers, to the people they care for and to professionals who work with them. Carers’ Resource is an independent, award-winning Yorkshire charity which is open to everyone and offers emotional and practical help to enable them to cope.

We provide support to carers and vulnerable adults in the Harrogate, Craven and Selby areas of North Yorkshire and across Bradford District, with office bases in Bradford, Harrogate and Skipton.

About our database

Our database is an essential tool within our organisation.  It is used to record client contacts and case notes; to manage our mailing lists; and to enable us to report on our work quickly, efficiently and accurately.

Our previous database developer has recently retired, and while willing to provide technical support in the short term, we are looking for a developer who can support us in the long term, ideally with experience and understanding of working with the voluntary sector.

We currently use Microsoft Access 2010 to run an Access front-end, comprising approximately 80 forms and subforms, linked to approximately 80 tables held in SQL Server, with a large amount of VBA code behind the forms.

While it has been designed with the needs of our organisation in mind, there are always amendments that could be made given changes in our work, and advances in technology.


  • Respond to immediate issues with database functionality
  • Make amendments as required to the existing database
  • Look at new developments for the database as appropriate

Data protection and confidentiality

The contractor will be expected to comply with all of the requirements of the GDPR and to maintain confidentiality about their dealings with Carers’ Resource and any data reviewed as part of this project.


Negotiable. Hourly rate with retainer

How to respond to this tender specification

Please return your submission to Rachel Waddington at rwaddington@carersresource.org by Friday 31st August 2018.  Short listed candidates will be invited to Carers’ Resource offices in Skipton for further discussions.

On no more than 4 sides of A4, please provide a proposal that contains the following:

  1. Contact Information
  2. A method statement setting out how you propose to approach the work
  3. A description of your skills and experience in working with similar organisations on similar projects
  4. Tender Price
    Please detail the price for the work and how this has been calculated, along with how this represents good value for money.
  5. References
    Please provide the contact details for 2 referees.

Download as a PDF: Database Spec July 18